It’s a given that most people write differently from how they speak. And nowhere is that more the case than in emails. While some people take the time to word carefully crafted emails that could be read verbatim, other emails would seem to be nonsensical if they were read in real life. Comedy duo Tripp and Tyler poke some fun at the email video in their video “Email in Real Life“—watch below:
While the video is a tongue-in-cheek look at how emails when read word for word don’t make sense in real life, there’s still something to be said for how you can improve your electronic communication, especially if you’re a remote worker:
Use the “reply all” judiciously.
Let’s say your boss asks for a staff update. Without thinking, you might hit the “reply all”, but that might not be necessary. In fact, it might annoy some of your colleagues. So just respond back to your boss unless your “Sure thing!” response absolutely has to be shared among the entire team.
Check your email for potential errors.
There’s nothing worse than getting an email from a coworker that references an attached file—but the attached file is nowhere to be found. You’ll spend time and energy looking for it, thinking that it’s you who can’t see it when your sender simply forgot to attach it. Avoid this error by making sure that when you send emails that they contain all the info (and files) that they’re supposed to.
Use upper (and lower) case.
You’re super excited about a plum project that your boss recently assigned you. But is that really a reason to write in all caps in your email? All caps can come across as shouting to some people, and since you want to look as professional as possible, it’s better to stick to upper—and lower—case. To show your enthusiasm, add an exclamation point (just one) for effect.
Focus on your work.
Let’s face it: when you’re working remotely, there are many things to distract you from your work, including your mom. So if your mom calls or emails you with a must-watch video or wants to chat, let her know that you’re working and that you’ll call her on your lunch hour or after your workday is done.
Update your auto-responder.
Auto-responders are a great email tool when you’re going to be away from your desk at a conference or on vacation. What’s not cool is when you’re back at work—but you’re auto-responder is still on. So even though you still might mentally be in vacay-mode (and don’t want to face an onslaught of emails upon your return), turn your auto-responder off once you’re back at work.
Unclutter your inbox.
There’s nothing more frustrating than when you have an urgent email and it can’t be delivered to your recipient because that person’s inbox is full. Make sure to empty out your email daily so that all emails—urgent and otherwise—can get through.
Email the right person.
Sure there are six Sonia’s in your contacts, but there’s only one who should be included on the confidential email you’re about to send out. Before you hit send, make sure that you have the right people listed on your email, or you might wind up with major sender’s regret later on.
Learning how to handle your email communication more effectively can help make you a better, more productive remote worker. So the next time you’re about to send an email, think about how you can possibly make it better, thanks to the funny tips from Tripp and Tyler.
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